Writing an RFP can be overwhelming. In order to stand out and solicit contractors that fit your institution and project’s needs, you’ll need to prepare a well thought out document. Many firms receive more RFPs than they can respond to, and are therefore very selective. Requests that are vague or unorganized can work against you.

Your request should attract the interest of potential contractors and describe (in detail) what you need from a contractor in order to accomplish your goals. Be specific, detailed, and realistic in what you ask for. Contractors should be able to get a solid feel for what your project entails, and what will be needed from them.

Do

• Be clear and consistent in what you’re asking for.

• Be specific and realistic about your objectives for the project.

• Provide your potential contractors a thorough background and understanding of the project and institution.

• Provide your budget. Contractors can put together a more thorough, well thought-through proposal when they know what parameters they are working within.

Do Not

• Give your potential contractors an unrealistic timeframe in which to respond to your RFP. They will either decline it or put together a rushed proposal.

• Ask for creative work as part of your RFP (unless you are paying for it).

• Ask for proprietary information about a company’s methods

• Base your selection process exclusively on proposals. Narrow it down to a few firms you like, and continue a dialogue with them. After all, you’ll be working with one of the for what may be a year or more.

Need help getting started? Download our Request for Proposal template (word doc) below.

Online Form – RFP Template